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Key |
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Feature present |
l |
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Feature absent |
m |
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Features Product >
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Endnote |
Procite |
Reference Manager |
Notes |
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User Interface |
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Multiple document interface |
l |
l |
l |
several sessions may be opened and switched between |
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Keyboard short cuts |
l |
l |
l |
functions accessible via a key combination |
|
Right mouse support |
m |
l |
l |
Shortcuts available to functions via clicking on right mouse button |
|
Floating tool bars |
m |
l |
l |
tool bar may be moved where desired |
|
Drag and drop support |
l |
l |
m |
allows user to move records by simple drag and drop |
|
Tool Tips |
m |
l |
l |
explanations for icons when mouse points at them |
|
Command Icons |
m |
l |
l |
Commands represented by icons on a toolbar |
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Multi-lingual support |
|
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|
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versions of word processor |
? |
21 language variants of MS Word |
16 language variants of MS Word |
does the product work with different language versions of Word Processors |
|
set language per database |
? |
via regional settings only therefore for whole of Windows environment |
via regional settings |
does the product allow the user to create different databases with different language settings. |
|
dictionaries (spell check etc) |
m |
m |
l |
Language specific spell check dictionaries |
|
Greek character support |
via MS symbol font |
via MS symbol font |
simple toggle in and out of Greek |
Greek characters abg entered with ordinary Roman characters
|
|
Definable stop words (e.g. La, Le etc.) |
m |
l |
m |
Stop word list to adjust for articles etc. in sorting |
|
Symbols |
l |
l |
l |
|
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Ansi characters |
l |
l |
l |
|
|
Language specific sorting |
via regional settings only therefore for whole of Windows environment |
via regional settings only therefore for whole of Windows environment |
No special features |
Ability to adjust specific characters to sort e.g. To handle foreign characters |
|
Stop word override |
m |
l |
m |
Allows some records to file by stop word e.g. Los Angeles |
|
Documentation and help |
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Printed manual |
l |
l |
l |
|
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Getting started guide/tutorial |
l |
l |
l |
|
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Full MS style on-line help |
l |
l |
l |
|
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Entering citations in the article |
|
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|
|
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WP products supported |
Ami Pro, Word 2-7, RTF, WP5-8 for Windows |
W6,7;WP7,8 |
W6,7;WP7,8 |
|
|
Add-ins to WP menu |
l |
l |
l |
Tool bar or menu options added to Word Processor on installation |
|
Separate floating tool bar |
m |
l |
l |
|
|
Enter citations while Word Processing |
l |
l |
l |
entering references directly into document without having to perform a scanning operation. |
|
Insert marked references |
l |
l |
l |
insert several, previously marked references, into the document with one action. |
|
Scan for references |
l |
l |
l |
look for simple reference and link automatically or via prompt to database. |
|
multiple citations |
l |
l |
l |
have several references together at one point |
|
unformat citations |
l |
l |
l |
"undo" formatting in the text - reverting to simple display of link to database. |
|
revert citation to text |
l |
l |
l |
takes out the citation link and puts back original text. |
|
citation customization |
l |
l |
l |
create your own style e.g. To include only date, or enclose in quotes etc. |
|
Generating bibliography |
l |
l |
l |
creating the list of references at the end of the document with appropriate in-text, formatted citations. |
|
multiple documents |
l |
l |
l |
able to create a single reference list from several documents (if linked in Word Processor) |
|
Shortened form for repeated citations |
m |
m |
m |
use a shortened form of citation when repeated e.g. ibid. |
|
Document type specific formatting |
l |
l |
l |
Different types of material have a different reference style. |
|
Match against multiple databases |
l |
l |
l |
look for matches more than one PBM database |
|
Pop-up matching window |
m |
l |
l |
shows possible matches when more than one match for reference in database during scanning operation. |
|
Database entry and maintenance |
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Max number of records |
32,000 |
100,000 |
? |
Maximum recommended titles in a database - theoretical limit may be higher |
|
Spell checker (single reference) |
m |
m |
l |
Check spelling in a record |
|
multiple databases open |
l |
l |
l |
have several databases open at same time |
|
Duplicate checking: batch |
l |
l |
l |
Check if a record already exists |
|
Duplicate checking: as you enter |
m |
l |
l |
Automatically check for duplicates as you enter a record |
|
number of fields |
30 |
45 |
33 |
Number of fields in a record |
|
mandatory fields definable |
m |
m |
l |
defining a field to be mandatory and checked when entering |
|
user defined fields |
l |
m |
l |
Additional user defined fields |
|
copying reference in same database |
l |
l |
l |
copying a reference within the same database |
|
copying references to another database |
l |
l |
l |
copying a reference to another database |
|
Pre-built workforms/material types |
18 |
28 |
18 |
number of pre-built reference types |
|
user defined workforms |
l |
l |
l |
ability to add additional reference types as required e.g. for new media |
|
Call number support |
l |
l |
m |
handling of library location information e.g. Dewey number |
|
Dates |
0000-2000+ |
BC-2000+ |
BC-2000+ |
Possible dates in publication date field |
|
Global edit records |
l |
l |
l |
making a change across many records with one action |
|
Add data to existing field |
l |
l |
m |
Without knowing what the original data is. |
|
Clear data from a field |
l |
l |
m |
Without knowing what the original data is. |
|
replace existing field with new data |
l |
l |
m |
Without knowing what the original data is. |
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Global find and replace |
l |
l |
l |
Find one string in a field and replace with another |
|
Global change format (material type) |
m |
l |
m |
Change the reference type, material type etc. to new value |
|
Global move field |
m |
l |
l |
Move all data in one field to a new field |
|
Lists |
l |
l |
l |
Lists of common terms to aid consistency of data entry and searching. |
|
Database independent |
28 |
unlimited |
none |
Lists that are NOT linked to the database fields |
|
Derived/linked lists |
Au, Jnl,KW +: max = 31 |
Au, Jnl,Ti,KW |
Au, Jnl,KW |
Fields that are linked to specific fields in a database |
|
Alternate text lists |
l |
l |
l |
Lists used for substituting abbreviations for long forms of text e.g. journal names |
|
import list files |
l |
l |
m |
Lists can be loaded from outside source |
|
Thesaurus control |
m |
m |
m |
maintaining structured hierarchy of subject terms |
|
Purge unused terms |
m |
m |
l |
Get rid of terms no longer used in database |
|
Summary list: user defined columns` |
m |
l |
l |
Define the fields shown in the brief list of titles |
|
Auto style preview |
m |
l |
l |
Shows records in selected style when editing etc. |
|
Working with sub-sets of records |
|
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Grouping records via marking |
m |
l |
l |
Add a mark to a record to select for further action |
|
Highlight to mark several records |
l |
l |
l |
Highlighting a batch of records is quicker than single record marking. |
|
Reverse Mark selection |
m |
l |
l |
Mark all the previously unmarked records and unmark the marked |
|
Save groups |
l |
l |
m |
save a set of records as a group within a database. |
|
Sorting: levels |
5 |
6 |
3 |
Levels of sorting for viewing database |
|
Sorting: separate for view/sort |
m |
l |
m |
Levels of sorting for printing database |
|
Sort via column click |
m |
l |
l |
|
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Automatic ignore of leading article |
l |
l |
l |
A, An, The ignored in sorting |
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Searching database |
|
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Keyword searching |
l |
l |
l |
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Boolean operators: AND, OR, NOT |
l |
l |
l |
|
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Relational operators between field and term |
>,<,<=,>=,range |
=,<>,<,>,>=,=<,Begins, ends, contains |
=, range for dates |
|
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Nesting of search expressions |
l |
l |
l |
Enabling complex searching via parenthesis e.g. (A and B) not (C and (D or E)) |
|
phrase searching |
m |
l |
l |
e.g. "personal bibliographic" |
|
Adjacency |
m |
m |
m |
Term A close to Term B |
|
Field specific searching |
l |
l |
l |
restrict a search to single field |
|
Cross field searching: |
l |
l |
l |
combine search terms from different indexes e.g. Author = Evans, title = software |
|
Browse term lists during search term selection |
m |
l |
l |
|
|
All fields search |
l |
l |
m |
Search every field at the same time - full text search across every field. |
|
Fuzzy logic: relevance ranking |
m |
m |
m |
e.g. retrieve titles with close but not exact matching and rank results accordingly |
|
Fuzzy matching of terms |
m |
m |
m |
e.g. automatically searching variant spellings color/colour etc. stems e.g. computing/computer |
|
Date range searching |
l |
l |
l |
|
|
Browse lists |
m |
l |
l |
e.g. browse authors and see all works by that author. |
|
truncation LH |
l |
l |
l |
|
|
Truncation RH |
l |
l |
l |
|
|
Truncation/wildcard restrictions |
not in "quickfind" index |
text fields only |
au, kw, jnl only |
|
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Wild card - within a word |
m |
m |
l |
Allows searching for wom*n |
|
"Not empty" and "Empty" matching |
l |
l |
m |
finding records with a field containing ANY data or NO data |
|
Limit search to sub-set of database |
l |
l |
m |
Search just a group of records within the database. |
|
Search across several databases |
m |
m |
l |
|
|
Session search history |
m |
m |
l |
Automatically saving search strategy this session |
|
Save search strategy/expression |
m |
l |
l |
Explicitly saving and naming of search strategy |
|
Save search results in permanent group |
m |
l |
m |
A group of records within the database. All products can export retrieved records to a new or existing database |
|
Save search results in temporary group |
l |
l |
l |
Enabling secondary search to work on the sub-set. |
|
Mark results for subsequent action |
l |
l |
l |
|
|
search term highlighted in record |
m |
m |
l |
|
|
User defined indexing |
m |
m |
m |
e.g. index this field in a particular way |
|
Synonym lists |
m |
m |
l |
Enable search for all forms of author name or keyword |
|
Search Greek separately |
m |
m |
l |
|
|
Bibliography output |
|
|
|
Generating an independent bibliography - not related to a document |
|
Number of pre-defined styles |
308 |
30 |
194 |
Specific styles for individual journals |
|
customize pre-set styles |
l |
l |
l |
change existing styles |
|
create new styles |
l |
l |
l |
|
|
Variable citation format |
l |
l |
l |
Allows the format to have reference specific variations within the same style. |
|
number of custom sort levels |
5 |
6 |
3 |
Allows sub-sorting to several levels |
|
Subject bibliography |
m |
l |
m |
Providing lists grouped under subject term |
|
Web output |
l |
l |
l |
Create an HTML format |
|
Word processor output |
l |
l |
l |
Send output as RTF file for WP editing |
|
Print Preview |
m |
l |
l |
|
|
Print subset of database |
l |
l |
l |
Subsets can be marked, highlighted or grouped - see above. |
|
Configure list format when printing |
m |
l |
l |
Change the style at print time |
|
Alternate text substitution: Jnl title |
l |
l |
l |
Allows selection of an abbreviation instead of full title in a reference |
|
Alternate text substitution: other fields |
m |
l |
m |
Allows other text to be substituted e.g. State abbreviations - NY for New York. |
|
Import/export & A139conversion |
|
|
|
|
|
Capture from on-line databases |
l |
l |
l |
download records from on-line information sources |
|
Import format types |
|
|
|
|
|
Tagged |
l |
l |
l |
most common format from on-line providers |
|
Comma delimited |
m |
l |
m |
fields separated by a comma or other character |
|
MARC Exchange format |
m |
m |
m |
ISO 2709 format - library exchange format |
|
MARC tagged format |
l |
l |
m |
simplified tagged style of MARC record |
|
customise import definition |
l |
l |
l |
ability to define new import filters/configurations |
|
Export formats |
|
|
|
exporting records in different formats to files for other systems to import |
|
RIS: pre-defined |
l |
m |
l |
|
|
Medlars: pre-defined |
m |
m |
l |
|
|
MARC |
m |
m |
m |
|
|
Create own: tagged |
l |
m |
m |
|
|
Create own: delimited |
l |
l |
m |
|
|
Internet support |
|
|
|
|
|
Z39.50 searching |
l |
m |
m |
Search and import MARC records from library catalogues |
|
Import Web page reference into database |
m |
l |
m |
Automatically capture URL and Web page title into PBM |
|
Link to any addressable file |
m |
l |
l |
Link and start associated program e.g. for image display |
|
Link to Web page from database record |
l |
l |
l |
Link to a Web page from the PBM database record |
|
Multiple links from single record |
m |
m |
l |
Allows several objects to be accessed from one database record |
|
Link to Web page from hit list |
l |
l |
m |
Link to URL or attached file without having to open the PBM record first |
|
Utilities |
|
|
|
|
|
Database re-build |
m |
l |
l |
In-built utility for repairing damaged databases |
|
Networking |
|
|
|
|
|
Database locking |
Read stops write access |
Read stops write access |
Multiple read/write access |
How the networked version controls multi access |
|
|
|
|
|
|
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Total l scores
|
68 |
94 |
86 |
|
|
Total m scores
|
50 |
24 |
32 |
|
|
Total scorable features |
118 |
118 |
118 |
|
|
Features score |
3 |
4 |
4 |
|
